How to Write a Resignation Letter When You Are Leaving For Personal Reasons

FT Contributor  | 

Resigning from your job because of personal reasons can be awkward. Depending on your individual situation, you may or may not want to disclose your cause for leaving. This is especially true if your reasons don’t directly correlate with your job. Often, employees who leave because of personal issues decide not to disclose the exact reason they are resigning. If that information is included in your resignation, it becomes part of your permanent record and visible to other parties in the future.

There are a broad number of personal reasons that could cause someone to resign from their job. For example, you or someone in your family may have a health condition that requires all of your time. Other examples of personal reasons include having to relocate or coping with the death of a loved one. Regardless of your reasoning, understand that you are not required to explain exactly why you are resigning from a job. Below, we explain how to write a resignation letter when you’re leaving for personal reasons, whether you want to explain those reasons or not.

Tips For Writing a Resignation Letter for Personal Reasons

There are a number of reasons you might need to write a letter of resignation for personal reasons. Regardless of your reasoning, it’s important to be as professional as possible in your letter. Your resignation letter should include the elements below so that your employer has a direct and thorough understanding of your resignation.

  • If possible, speak to your manager first: Before you submit an official letter of resignation, let your boss know in person. This helps avoid blindsiding them and shows sincerity on your part. This is especially important if you’re resigning before a two-week period.
  • Follow business letter format: Use proper business letter format and include a header with your name, address, and date. You should also include the name of your employer and their address.
  • Use a business font: Traditional fonts like Times New Roman, Calibri, and Arial are acceptable for resignation letters. Use a font size between 10 and 12 points so your letter is easy to read.
  • Include your last day: Specify your last official day of work, including the day of the week and the date.
  • If you choose to provide details, keep them brief: You don’t have to go into detail as to your reasons for resigning, but if you choose to, do so briefly. For example, you might say, “I’m resigning due to a family matter that requires all of my time.” If you choose to disclose specifics about your situation (such as if you are leaving to be a full-time parent), you can explain that, but don’t offer too much information. Your letter should be brief and to the point.
  • Be positive and express gratitude: To maintain a relationship with your employer, express gratitude for your experience. Explain that you are resigning for personal reasons, not dissatisfaction with your job or the company itself.
  • Offer to provide help: Express that you’re willing to help your employer during this transitionary period. This may be training your replacement or creating a manual that outlines your job duties. Regardless, offering to help your employer with their new hire will allow you to leave on a positive note.
  • Ask questions: If you have questions about your benefits or final paycheck, include them in your letter of resignation. Often, this letter is also sent to your human resources representative, who will be able to advise.
  • Edit and proofread: You want this letter to be polished and professional, so thoroughly review your letter for spelling and grammatical errors as well as tone.
  • Signature: Use language like “Sincerely” or “Respectfully” to convey your appreciation.
  • Check the email list: If you’re sending your resignation letter via email, ensure the appropriate people are copied. This includes your manager, human resources director, and any other employees who will be directly affected by your resignation.
  • Send the email: Before you send your email to the appropriate contacts, send a test email to yourself to check for formatting. Once everything looks good, send it to those who need to know.

Personal Reasons Resignation Letter Template

[Date.]

[Supervisor’s Name.]
[Company Name.]
[Address.]
[City, State, Zip Code.]

Dear [Name of Immediate Supervisor]:

I am resigning from my position as a salesperson for personal reasons effective [date]. This letter is my two weeks notice.

Working at [Company Name] for the past four years has allowed me to grow as a professional in the industry and connect with other experts in the field. I will miss my coworkers dearly when I am no longer here.

Please let me know how I can assist during this transitional phase for the company. I can make myself available to help train my replacement in my final two weeks. You can reach me via email at [youremail@provider.com] or [phone] after that.

I am grateful for all of the opportunities this role has presented me with and wish you nothing but the best. I will look back on my time here positively.

Respectfully,

[Your Signature.]

[Your Name.]


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